Voucher template

One of the document which you would use quite regularly when you start your own firm is a voucher or an expense report. You would have to file a voucher pretty much for every expense you would incur apart from salary, be it travel or adhoc purchases for your grocery. It helps when your books get audited at the end of the financial year. When you file your travel expense report in your company, you are actually filing a voucher which would become part of the supporting documents for the audit.

I have had a issue with vouchers in the past - they are generally very cumbersome. They waste your time and are badly designed from a user experience point of view. One of the companies I worked at, Talisma, had a great travel expense report template. Years later, when I started my firm, my CA asked me to get vouchers printed. Working in an IT environment, obviously I rebelled at the idea. I took the travel expense report template which we used in Talisma and modified it to make a voucher template which we use currently at Cheese.

Badly designed administrative tools act as a morale dampner. In a startup you have things more important to do than to convert numbers to figures.
I hope you would find this voucher easy to use. You can easily customize it to suit your needs. In the attached template, I have shown how you can add custom categories to track categories relevant to your need. Only cells B3 to Q36 should be edited. The entire template is designed in such a way that it can be printed in one sheet of paper for upto 26 expense items. Go save some trees!

Note: To download the xls version, please click here.
Voucher